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Congress Information |
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The Meeting Place: |
Pacific Convention Plaza Yokohama, PACIFICO YOKOHAMA
1-1-1, Minato Mirai, Nishi-ku
Yokohama
Japan
Tel: +81 (0)45 221 2155
URL: www.pacifico.co.jp/english/index.html
The International Surgical Week ISW 2011 takes place at the Pacific Convention Plaza Yokohama, PACIFICO YOKOHAMA.
PACIFICO YOKOHAMA provides large space to meet the needs of world-scale conventions.
All of its world-class facilities including the National Convention Hall of Yokohama, the Conference Center, the Exhibition Hall and the hotel (InterContinental Yokohama Grand) have expanded the possibilities for conventions.
Also noteworthy are easy access from the urban core and the comfortable environment surrounded by greenery and water.
The modern facilities and services are available 24 hours every day.
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Registration & Information Desk: |
If you need information about any aspect of the Congress, please go to the Registration & Information Desk in the foyer on the 2nd floor of the Conference Center. The desk is open at the following times:
| Sunday, August 28 |
08:00-17:30 |
| Monday, August 29 |
07:00-18:00 |
| Tuesday, August 30 |
07:00-18:00 |
| Wednesday, August 31 |
07:00-18:00 |
| Thursday, September 1 |
07:00-16:00 |
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Audiovisual Services: |
Highly experienced technicians will handle the audiovisual and technical aspects of the Congress. They will ensure that presentations run smoothly and without disruption. All meeting rooms will be equipped with PowerPoint projection facilities only. Video presentations must be prepared in DVD format since the Video presentation room will not be equipped with regular Video projection facilities.
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Services to Speakers: |
A Speaker Preparation Desk will be open for the duration of the Congress. All speakers are required to report to the Speaker Preparation Desk with their material, upon their arrival, or at least 2 hours prior to making the presentation in order to meet with the Congress technical and coordination staff concerning their exact role and technical support needed. Speakers will be able to proceed with technical verifications of their presentations and review their content.
All presentations will be uploaded from the Speaker Preparation Desk to each relevant meeting room. Each meeting room will be staffed by a professional technician who will take care of all technical aspects of the presentation. The use of personal laptops can not be accepted in order to guarantee a smooth operation.
The Speaker Preparation Desk is located in the foyer on the 3rd floor of the Conference Center. The desk is open at the following times:
| Sunday, August 28 |
08:00-17:30 |
| Monday, August 29 |
07:00-18:00 |
| Tuesday, August 30 |
07:00-18:00 |
| Wednesday, August 31 |
07:00-18:00 |
| Thursday, September 1 |
07:00-17:00 |
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Certificate of Attendance and CME recognition: |
Certificates of Attendance will be issued at the Congress. Many European National Surgical Societies recognize ISW 2011 for meeting the criteria of 25 CME credit hours. In view of different national CME rating systems, it is strongly recommended to apply for recognition of the credit points by your National Surgical Society.
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Exhibition Dates: |
ISW 2011 will feature a trade show that includes organisations, companies and manufacturers related to clinical and experimental surgery. The Exhibition will be held on site at the Exhibition Hall B, Pacifico Yokohama from Sunday, August 28 at 17:30 to Thursday, September 1, 2011 at 15:00.
The exhibition will be open at the following times:
| Sunday, August 28 |
17:30-19:30 |
| Monday, August 29 |
08:30-17:30 |
| Tuesday, August 30 |
08:30-17:30 |
| Wednesday, August 31 |
08:30-17:30 |
| Thursday, September 1 |
08:30-15:00 |
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Congress Language: |
The official language for the International Surgical Week ISW 2011 is English.
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Badges: |
As a security requirement you must wear your name badge at all times within the Conference Center to have access to ISW 2011 sessions and social functions.
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Mobile Telephones: |
Please respect the presenter and other members of the audience by ensuring your mobile phone is switched off or to silent while you are in sessions.
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Catering: |
Morning and afternoon teas are provided in the exhibition area in from Monday to Thursday. The afternoon tea on Thursday will be provided at the Conference Center.
Lunch boxes will be provided at the Luncheon Seminars with first come first served bases.
Lunch boxes with vegetarian meal will be also available.
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Cloak Room: |
Cloak room is open as follows.
| Sunday, August 28 |
Foyer on the 1st Floor, Conference Center |
| Monday, August 29 – Thursday, September 1 |
211+212 on the 2nd Floor, Conference Center |
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Dress Code: |
The summer in Japan is hot and VERY humid. Please dress casually.
| Scientific Session: |
Smart Casual but No Jackets/No Ties
*An example for him is collared top with trousers/chinos. |
| Opening Ceremony:
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Business Attire |
| Welcome Reception: |
Business Attire |
| Japan Night: |
Very Casual
*Please avoid wearing stiletto heels. Your heel may be caught by a gap on the floor.
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| Society Dinners: |
Smart Casual |
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To help you to be dressed casually, poloshirts with the ISW logo will be sold on site.
Profits will be donated to disaster areas in Japan.
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Duplication, Recording: |
Photography, audio taping, video recording, digital taping or any other form of duplication for commercial use is strictly prohibited in the session rooms and poster areas. The copyright of scientific contributions is to the International Society of Surgery (ISS/SIC) and the World Journal of Surgery (WJS).
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Internet Facilities: |
For the convenience of delegates there will be an Internet Corner located within the exhibition area.
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Travel Desk: |
Travel desk is on the 2nd floor, near the registration desk for any questions regarding tours, transportation and accommodation.
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Smoking: |
Smoking is allowed only in designated areas.
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General Information |
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Airline Carrier: |
International flights from all over the world land in Japan, most of them arriving in Tokyo.
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Narita International Airport: |
Narita International Airport is located 60 km to the east of central Tokyo. This airport handles mostly international air traffic and is the arrival point of a majority of foreign visitors.
For further information, please visit http://www.narita-airport.jp/en/index.html
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Haneda Airport (Tokyo International Airport): |
Haneda airport is located close to downtown Tokyo, which saves time for traveling from the airport to the city. This airport was designated to handle Tokyo's domestic air traffic. However, thanks to the completion of a new runway and international terminal building, Haneda resumed handling an increased number of international flights from October 2010.
For further information, please visit http://www.tokyo-airport-bldg.co.jp/en/
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Car Rental: |
Cars can be rented in Yokohama from local or International companies. Average cost per day for a medium-size car is JPY 6,000. Most cars are right-hand drive. Most hotels in Yokohama offer parking space for JPY 2,000.
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Passport and Visa: |
Every person entering Japan must have a valid passport. In addition, persons coming from certain countries must have a visa issued by Japanese consulate in their own country. Please be aware that in some cases, it takes more than one month to obtain a visa. For details, inquire at your nearest Japanese embassy or consulate.
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Insurance: |
The organizer cannot accept responsibility for accidents that might occur. Participants are encouraged to purchase travel insurance before leaving their home country. Insurance plans typically cover accidental loss of belongings, medical costs in case of injury or illness, and other possible risks of international travel.
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Currency exchange: |
It is recommended to change foreign currency into Japanese Yen upon your arrival at the airport, as we do not have the currency exchange around town. You can exchange money at international hotels upon presentation of your passport, but there is a limitation of currencies such as EUR, USD, GBP, AUD, HKD or so. In addition, you can withdraw JPY cash from ATM machines in convenience stores like Seven-Eleven.
| Japanese notes are: |
10,000 / 5,000 / 2,000 / 1,000 |
| Coins are: |
500 / 100 / 50 / 10 / 5 / 1 |
♦ Exchange rate (June 2010): EURO 1 = JPY115 / USD 1 = JPY 92
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Travellers’ Checks and Credit Cards: |
The use of travellers’ checks in Japan is not as popular as in some other countries and they are accepted only by leading banks and major hotels in principal cities. Credit cards like VISA, MasterCard, Diners Club and American Express are widely accepted at hotels, department stores, shops, restaurants and nightclubs.
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Banks: |
Banks are open from Monday to Friday from 09:00 – 15:00 and you can exchange money at foreign exchange banks, but there are not many. Instead, you can withdraw JPY cash from ATM machines in convenience stores like Seven-Eleven.
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Tipping: |
There is no custom of tipping in Japan. Instead, at places such as high class restaurants, bars and hotels, a 10% service charge is usually added to your bill.
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Electricity: |
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In Japan, 2-flat-pin plugs are used instead of columnar-shaped plugs or 3-pin plugs. The voltage used throughout Japan is uniformly 100 volts, A.C. There are two kinds of frequencies in use; 60 Hertz in western Japan (including Kyoto) and 50 Hertz in eastern Japan (including Yokohama). A convertible type of electrical appliances such as a travel iron, hair dryer, and shaver will therefore be handy. Otherwise, a step-down transformer is required to convert the voltage.
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Mobile Phones: |
You can use your mobile phone in Japan in SoftBank Mobile or DOCOMO's 3G (3rd Generation) service area. All you have to do is to bring your own SIM card and insert it to a rental phone or your own 3G handset. For more details, please check with your local mobile phone service provider. Rental phone service is also available upon arrival at Narita Airport or Haneda Airport.
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Facilities for Disabled Persons: |
If you require specific facilities, please notify the PCO Office, Room 316 of Conference Center.
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Hospitals: |
Medical systems and facilities in Japan are well established so that you can expect to receive a high standard medical treatment, should you have a problem with your health during your stay. As the medical costs are expensive, participants are encouraged to purchase travel insurance before leaving their home country.
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Emergency Contact Numbers: |
In the event that you are involved in a traffic accident or crime related incident, dial 110 immediately and tell the police the details.
In the event of a fire, or if you need an ambulance dial 119 and report what has happened.
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Shopping and Eats: |
Saturday, Sunday and national holidays are the legal holidays in Japan. There is no national holiday during the period of ISW2011. Shops and other sales outlets in Japan are generally open on Saturdays, Sundays and national holidays as well as weekdays from 10:00 to 20:00. Most restaurants open from lunch time to 10:00 PM or later every day.
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Time Difference: |
All of Japan is in the same time zone, 9 hours ahead of G.M.T. No Daylight Saving Time is practiced in Japan.
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Climate: |
In August and September, it is very hot and humid in Yokohama. The highest temperature is over 30° Celsius (86° Fahrenheit), and the lowest temperature is around 24° Celsius (75.2° Fahrenheit). The average precipitation is 150 mm. Light clothes are recommended, and cardigans and other similar kinds may also be handy, since indoor facilities are mostly air-conditioned.
